Guide
Guide
Groups decide who sees what, who books what, and under which rules.
Teachers book rooms, students book lockers, management books everything. A group gathers users who share the same rights. Once your groups exist, most SpotBooker rules lean on them: spot visibility, validation, limits, approval chains, and even the mapping with the Microsoft directory.
Give each group a name, a colour and a description. Start from your real populations — teachers, students, administration, external speakers — rather than from your buildings.
From a user's page, tick their groups and set their main group. To go faster, select several users in the list and use bulk edit: group and administrator status change in one go.
A public spot is visible to everyone; a private one only to the allowed groups. Set it on the resource, or on a tag to apply it to every resource inheriting from it.
Exempt a group from validation or, conversely, subject only that group to it. Give it a custom booking limit or none at all. Reserve a dedicated approval chain for it. Each rule has its own guide.
Regardless of groups, an administrator manages users, spots and settings, and sees every booking. Grant it sparingly: a mere approver does not need to be an administrator.